Terms and Conditions

Definitions

For the purposes of these Terms & Conditions, the following definitions apply:

Agreement – Any contract, proposal, terms, conditions, or related documents formally accepted by both parties.
Client Content – All materials provided by the client for use in the project, including but not limited to text, images, graphics, and documents.
Deliverables – The specific outputs and results to be provided by our company as defined in the Agreement.
Company Tools – Any tools, frameworks, fonts, software, source code, methodologies, or technical solutions created or owned by our company, including non-copyrightable elements such as layouts, structures, navigation systems, and functional concepts.
Final Deliverables – The completed and approved version of the Deliverables provided to the client.
Project – The scope of work to be completed under the Agreement.
Services – All development, consulting, and related services provided by our company under the Agreement.
Third-Party Materials – Assets sourced from external providers, such as licensed images, illustrations, or software components, used within the Project.

Development Services

Our company will perform development and related services strictly in accordance with the scope, milestones, and timelines outlined in the accepted proposal and formal Agreement.

Proposal and Scope

All proposals remain valid for a period of 30 calendar days from the date they are issued. If a proposal is not accepted within this timeframe, we reserve the right to revise, withdraw, or reissue the proposal under updated terms.

Compensation

Additional Costs: This covers additional charges and will be separately invoiced to the client from our primary recruitment service fees. Any such costs will be discussed and agreed upon with the client before being incurred.
Expenses: The client will be responsible for any expenses incurred by SF-Recruiters.com at cost.
Fees: The client agrees to pay SF-Recruiters.com all service fees, including any applicable taxes, as outlined in the project plan. These fees correspond to the recruitment services provided as per the agreement.

Fees and Costs

Additional Costs – Expenses related to third-party services such as hosting, licenses, or subscriptions are billed separately from development fees.
Expenses – Any approved expenses incurred during the Project will be charged to the client at actual cost.
Fees – All service fees and applicable taxes must be paid according to the pricing and payment structure outlined in the Agreement.

Payment Terms

Invoices – All invoices are payable within five (5) calendar days of receipt. Any additional costs or expenses will be itemized separately.
Payment Schedule – Payments must follow the schedule defined in the Project milestones or Agreement.

Changes to Project Scope

Change Requests – Any requested modification must be submitted in writing with sufficient detail. We will respond within five (5) business days outlining potential cost adjustments, schedule changes, and delivery impacts.
Minor Adjustments – Changes assessed as minor or representing less than 20% of the total Project value will be billed at our standard hourly rates. Adjustments to timelines will be communicated accordingly, and prior price caps will not apply.
Major Modifications – Changes exceeding 20% of the Project value or considered substantial will require a revised or additional proposal. Work will pause until the updated proposal is approved.
Proposal Acceptance – The client must approve any revised proposal within fourteen (14) business days. Failure to do so releases us from the obligation to proceed with additional work.

Delays

Client-Caused Delays – The client agrees to provide feedback, approvals, materials, and information promptly. Delays caused by the client will extend Project timelines on a day-for-day basis.
Company Delays – If delays arise due to internal issues, we will notify the client promptly via email.
External Delays – Events beyond either party’s reasonable control will not constitute a breach of contract. This includes, but is not limited to, natural disasters, governmental actions, labor disputes, war, or force majeure events. Timelines will be adjusted accordingly.

Review and Acceptance

Testing – Deliverables will be tested using industry-standard and commercially reasonable methods prior to submission.
Review Period – The client has seven (7) business days to approve or reject Deliverables. Rejections must include written explanations. We will have fourteen (14) business days to address reported issues, after which the client will have an additional seven (7) days for final review.

Client Obligations

The client agrees to cooperate in a timely and reasonable manner, including:

Providing content that is suitable for use without requiring additional modifications unless agreed otherwise
Ensuring all submitted materials are reviewed and proofread prior to delivery
Making timely decisions related to third-party providers or integrations

Corrections caused by unverified or incorrect client content may result in additional charges.

Attribution and Promotion

Attribution – Unless otherwise agreed, we may include a discreet credit or hyperlink acknowledging our involvement.
Promotional Use – We may display completed work in portfolios, case studies, websites, or marketing materials.
Approval – Neither party shall unreasonably refuse permission to reference the Project or the other party’s involvement.

Confidential Information

Any information identified as confidential by either party must be treated as such, regardless of intellectual property status. Confidential information may not be disclosed to third parties unless legally required. Information is not considered confidential if it is publicly known or lawfully obtained without restriction.

Relationships

Third-Party Contractors – We may engage subcontractors while retaining full responsibility for the resulting Deliverables.
Non-Exclusivity – This Agreement does not establish exclusivity. Both parties may work with other organizations.
Independent Contractor Status – Our company operates as an independent contractor. Nothing in this Agreement creates an employment relationship, partnership, joint venture, or agency arrangement. All rights arise solely from the Agreement. Deliverables are not considered “work made for hire” unless explicitly stated.

Liability

All Services are provided on an “as is” basis. Our total liability for any claim arising from the Agreement shall not exceed the total amount paid by the client for the Services. We are not responsible for indirect, incidental, or consequential damages.

Rights to Work Product

License – The client receives a non-exclusive, perpetual, worldwide license to use the Deliverables in their originally agreed form. Modification, extraction, or creation of derivative works requires prior written approval from our company.

Support Services

Support Services – Reasonable post-delivery support, maintenance, or updates may be provided at standard hourly rates.
Warranty Limitations – Any warranty or support obligation becomes void if Deliverables are altered or accessed by third parties without our involvement.